|Title:||Podcast 6: A complete conversation when two people who know each other meet in a formal business situation|
|This podcast is brought to you free of charge by Dhurakij Pundit University International College. Please visit our website at www.dpu.ac.th/dpuic to download the podcast scripts and other downloads.|
|In this podcast, two people who know each other already meet in quite a formal situation.|
|Colin||Good morning John.|
|John||Good morning Colin. How are you today?|
|Colin||I’m very well thanks. How are you?|
|John||Very well thanks.|
|Colin||Are you going to the management meeting in the afternoon?|
|John||Er No. I’m afraid I have to meet a client this afternoon. James will go in my place and he will report back to me later.|
|Colin||Oh that’s fine. I will give the latest figures to James, and perhaps we can discuss them tomorrow?|
|John||Certainly, Colin. We need to talk about a few things actually.|
|Colin||Would you like to set a time for a meeting now?|
|John||I’m not entirely sure when I am free tomorrow. Would you mind calling my secretary and arranging the time with her? She knows more about my schedule than I do!|
|Colin||Ok. I will see her when I get back to the office. I must hurry now. I have an important client coming in soon.|
|John||Ok. I look forward to seeing you tomorrow.|
|Colin||Yes. You too. Goodbye John.|
|Comment||In this dialogue there is quite a formal tone. This is because both people are quite senior in the organization and wish to present themselves as efficient and businesslike. Senior managers need to present a level of seriousness to help maintain their authority and to be taken seriously as managers and leaders.|
|If you download the scripts for our podcasts, you can practice the conversations with your friends.|
|This podcast is brought to you free of charge by Dhurakij Pundit University International College. Please visit our website at www.dpu.ac.th/dpuic for more information, tape scripts, supporting materials and other downloads.
Words and phrases
A client (noun): a customer
“I’m afraid I have to meet a client this afternoon”: The use of ‘I’m afraid’ softens a refusal. “I’m afraid I can’t help you” suggests that I would like to help you, but I can’t; whereas ‘No. I can’t help you’ is a more direct refusal that sounds rather impolite.
“To go in my place”: means that another person will go to represent you because you are unable to go yourself.
“To report back to me”: means that someone will tell me or write down about any important information (in this case from a meeting)
“Would you mind calling…?”: ‘Would you mind’ is a very polite way of asking someone to do something. It is collocated with a gerund (verb + ing). Sometimes it is a polite demand (when your boss says it), but sometimes it is a request that you could refuse (when it is asked by a friend).
“I look forward to seeing you tomorrow”: a polite way of ending a conversation. Note: it is one of the few times that ‘to’ is not followed by an infinitive.