Title: Podcast 6: A complete conversation when two people who know each other meet in a formal business situation
  This podcast is brought to you free of charge by Dhurakij Pundit University International College. Please visit our website at to download the podcast scripts and other downloads.


In this podcast, two people who know each other already meet in quite a formal situation.
Colin Good morning John.
John Good morning Colin. How are you today?
Colin I’m very well thanks. How are you?
John Very well thanks.
Colin Are you going to the management meeting in the afternoon?
John Er No. I’m afraid I have to meet a client this afternoon. James will go in my place and he will report back to me later.
Colin Oh that’s fine. I will give the latest figures to James, and perhaps we can discuss them tomorrow?
John Certainly, Colin. We need to talk about a few things actually.
Colin Would you like to set a time for a meeting now?
John I’m not entirely sure when I am free tomorrow. Would you mind calling my secretary and arranging the time with her? She knows more about my schedule than I do!
Colin Ok. I will see her when I get back to the office. I must hurry now. I have an important client coming in soon.
John Ok. I look forward to seeing you tomorrow.
Colin Yes. You too. Goodbye John.
John Goodbye Colin.
Comment In this dialogue there is quite a formal tone. This is because both people are quite senior in the organization and wish to present themselves as efficient and businesslike. Senior managers need to present a level of seriousness to help maintain their authority and to be taken seriously as managers and leaders.


If you download the scripts for our podcasts, you can practice the conversations with your friends.
  This podcast is brought to you free of charge by Dhurakij Pundit University International College. Please visit our website at for more information, tape scripts, supporting materials and other downloads.



Supporting Materials


Words and phrases


A client (noun): a customer

“I’m afraid I have to meet a client this afternoon: The use of ‘I’m afraid’ softens a refusal. “I’m afraid I can’t help you” suggests that I would like to help you, but I can’t; whereas ‘No. I can’t help you’ is a more direct refusal that sounds rather impolite.


“To go in my place”: means that another person will go to represent you because you are unable to go yourself.


“To report back to me”: means that someone will tell me or write down about any important information (in this case from a meeting)


“Would you mind calling…?”: ‘Would you mind’ is a very polite way of asking someone to do something. It is collocated with a gerund (verb + ing). Sometimes it is a polite demand (when your boss says it), but sometimes it is a request that you could refuse (when it is asked by a friend).


“I look forward to seeing you tomorrow”: a polite way of ending a conversation. Note: it is one of the few times that ‘to’ is not followed by an infinitive.


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